Privacy Policy
Your data and how we handle it
Holt Blend Park is committed to handling personal data with care. This policy explains what data we collect, why we collect it, how long we keep it, and what rights you have over it. It applies to all visitors to this website and to individuals who contact us through it.
Last updated: July 2025.
Data collection
What personal data we collect
When you use the contact form on this site, we collect the name, email address and message content you provide. If you choose to include a telephone number or additional details, those are collected as well. No data is collected from visitors who browse without submitting a form.
How data is collected
Data is collected through the contact form on this website. We also receive basic technical data — such as approximate geographic region and browser type — through analytics cookies, where you have permitted their use. See our Cookie Policy for more detail.
Legal basis for processing
For contact form submissions, the legal basis is legitimate interest in responding to enquiries. For analytics data, the legal basis is consent, which you manage through your cookie preferences. For matters that proceed to instruction, the legal basis is the performance of a contract.
Retention periods
Enquiry data that does not lead to instruction is held for a maximum of six months, after which it is deleted. Data relating to instruction matters is retained for seven years in accordance with Japanese professional record-keeping requirements. Analytics data is held in anonymised, aggregated form and not subject to deletion schedules in the same way.
Data usage
How your data is used
Contact form data is used solely to respond to your enquiry and, if applicable, to conduct and document the legal matter you instruct us on. We do not use it for marketing purposes or share it for commercial purposes.
Third-party sharing
We do not sell or rent personal data. We may share data with professional service providers where legally necessary — for example, with a notary or government registry in the course of a matter — but only to the extent required and with your knowledge.
Marketing communications
We do not send marketing communications. Any correspondence from Holt Blend Park will be directly related to your enquiry or matter.
Analytics
Where analytics cookies are enabled, we receive anonymised data on page visits and session length. This helps us identify which parts of the site are genuinely useful. No individual is identified through this data.
Data protection
Security measures
This website is served over HTTPS. Contact form data is transmitted in encrypted form. Internal systems holding correspondence data are access-controlled and are not accessible to third parties.
Storage and encryption
Data stored in connection with legal matters is held in systems that use encryption at rest. Access is limited to staff directly involved in the relevant matter.
Breach notification
In the event of a data breach that is likely to result in risk to individuals, affected persons will be notified without undue delay, and relevant authorities will be informed as required by applicable law.
Your rights
Right to access. You may request a copy of the personal data we hold about you. We will respond within a reasonable period and without charge for standard requests.
Right to rectification. If any data we hold is inaccurate, you may ask us to correct it.
Right to erasure. In most circumstances, you may ask us to delete personal data we hold about you, subject to any legal retention obligations that apply to us.
Right to data portability. Where data is held in a structured format, you may request it in a commonly used machine-readable form.
Right to object. You may object to the processing of your data on grounds of legitimate interest. We will cease processing unless there are compelling grounds that override your interest.
To exercise any of these rights, please contact us through the contact page.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- — Avoid filling out contact forms, account registrations, or any data-submitting features.
- — Disable cookies through your browser settings (see our Cookie Policy for more details).
- — Contact us directly to request the deletion of any previously shared personal data.
We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.